Dropping/Withdrawing from Courses
Dropping Courses Before the Term Census Date
Students may drop any or all courses that are a full semester in length through the census date (the tenth day of instruction for fall and spring semesters and the fifth day of instruction for the summer semester). Official deadlines are published in the academic calendar for each semester.
Students dropping courses prior to the census date are entitled to a 100% refund of tuition and fees. Students who have signed Tuition and Fee Payment Plans are entitled to a 100% refund of tuition and fees, less the administrative fees associated with their payment plans. A dropped course does not generate a permanent academic transcript record.
Important: All class drops must be officially recorded by the College using either the online registration system or by completing a Withdrawal Form and submitting it to any One Stop Student Services location. Students MUST drop classes in one of these two ways in order to be eligible for a refund of tuition and fees. Classes may NOT be dropped by telephone or email. Failing to drop using one of the official methods may result in an outstanding debt to the College that may be sent to a collection agency for recovery as well as a permanent academic transcript record with a failing grade.
Dropping Courses After the Term Census Date (Withdrawal)
Once the census date has passed, students may withdraw from individual courses or completely withdraw from all courses that are a full semester in length until 75 percent of the course meetings have elapsed (Friday of the twelfth week of class for fall and spring semesters or Friday of the sixth week of class for the summer semester). Official deadlines are published in the academic calendar for each semester.
Students who withdraw from courses after the census date are NOT entitled to a refund of tuition and fees; the full balance owed remains due and payable to the College of Western Idaho (CWI). Failure to make payment for balances owed may result in outstanding debts being sent to collections for recovery.
A withdrawn course generates a permanent academic transcript record with a grade of W, but does not impact the GPA.
Withdrawing from one or more courses or completely withdrawing from the College may affect a student’s financial aid or veterans benefits. Students should seek advising prior to withdrawing when possible.
Important: No course may be withdrawn from after 75 percent of the course or 12 weeks of the term has elapsed, whichever is earlier. Once 75 percent of the course has elapsed, students are responsible for the grades earned in their courses as determined by their instructors. The final grade assigned by the course instructor will become part of the student’s permanent academic record.
Incapacitated Student Withdrawal
When a College official is made aware that a currently enrolled student has become incapacitated due to injury or illness, the Registrar may initiate a complete withdrawal on the student’s behalf with sufficient documentation.