Registering for Classes
- Before You Register
- Registration Deadlines
- Priority Registration
- Adding a Course
- Dropping a Course
Students can register in two ways:
- Online through myCWI
- In person at any One Stop Student Services location
Before You Register
Registration is the official process of enrolling in classes. Students are expected to be officially enrolled in order to attend classes. CWI One Stop Student Services and Student Success Advisors are available to help both new and continuing students plan and prepare for a successful start to each semester.
Schedule of Classes
The schedule of classes is available online prior to each registration period and contains detailed information about courses offered (e.g., dates, times, instructor, delivery method, location, special course fees). Registering as early as possible provides students with a greater selection of available courses.
Note: The most up-to-date course offering information can be found online at myCWI.
Students with holds that impact registration cannot register until the holds have been resolved and removed. Student hold notifications can be viewed in myCWI. Students are advised to resolve holds prior to attempting to register.
The registration period opens on Monday of the second week of April for the fall semester, Monday of the second week of November for the spring semester, and the last Monday in February for the summer semester. The registration period closes the Friday before classes begin. Students are expected to register prior to the first day of class. Official registration deadlines are published in the academic calendar.
Priority registration provides an opportunity for students closest to graduation to register first. Students are assigned a registration time based on the number of credits they have earned. (Institutional and transfer credits are included; in-progress credits are not included.) Continuing student veterans using benefits are assigned the first registration times. Students can register any time on or after their assigned time. After the priority registration period has ended, all students can register during open registration. Priority registration is enabled during fall and spring registration periods; summer is open registration. See the academic calendar for priority and open registration dates.
Adding a Course
Eligible students may add courses (register) as soon as the registration period opens. The deadline for adding courses that are a full semester in length is the Friday before classes begin. Please refer to the academic calendar for specific registration deadlines for each semester. During the first week of classes, instructor permission is required to add a class or change sections of the same class. Students desiring to add to their schedules during the first week of classes must submit a Registration Exception Form to any One Stop Student Services location with the instructor’s signature. Instructors are not required to give their permission. Students entering late must make up all work missed, though points may not be awarded for missed assignments. Adding a course is not permitted after the first week of class.
Important: All class registrations must be officially recorded by the College using either the online registration system or by completing a Registration Exception Form and submitting it to any One Stop Student Services location.
Career and Technical Education Major Restriction for Registration
Enrollment in Career and Technical Education (CTE) courses is restricted to students who have the correlating program as their declared, active major. If students wish to add a specific CTE course without declaring the applicable program as their major, they can request the course instructor’s permission to be added to the course. Students would need to fill out a Registration Exception Form and turn it into any One Stop Student Services location after obtaining instructor permission.
A course waitlist is a list of students who want an opportunity to register for a section that is full when, and if, a seat becomes available. Eligible students can add themselves to the waitlist for a full course through myCWI, provided a waitlist is available for that course. Students will be notified through their CWI email when a seat becomes available and will have 48 hours to register for the seat. Students who are on a waitlist are encouraged to check their student email regularly for notifications. Instructors cannot override the waitlist.
Waitlists close the Friday before classes begin and will be cleared after the 48 hour registration period ends. Classes may be added with instructor permission during the first week of class; however, instructors are not required to give permission and, in some cases, are unable to add students after classes have begun, even if there is an open seat.
Waitlisted students are not considered enrolled in a course; students must be officially registered for an open seat in order to have enrollment status at the college.
Auditing a Class
During open registration periods, students may be able to register for courses under audit status, if there is space available in the class and the instructor gives permission. Auditing a class means that the student does not receive credit or a grade. Regular tuition and fees apply. The transcript will show an audit (AU) grade, which is generally interpreted as having enrolled in the class but may or may not have completed assignments or participated in-class activities.
Audited courses yield no points for GPA calculation but are counted as part of the academic load. A student registered for a course under audit status is permitted to change to credit (or vice versa) with the instructor’s permission by the deadline shown in the academic calendar.
Many courses have requirements (or requisites) that must be met in order to enroll in the course. These types of requirements are known as prerequisites, corequisites, and pre/corequisites. A prerequisite must be completed prior to registering for another course. A corequisite must be completed concurrently with another requirement or course. A pre/corequisite can be completed either prior to or concurrently with another course. These requirements can be found within individual course descriptions and have the following designations:
- Prerequisites are designated as PREREQ
- Corequisite are designated as COREQ
- Pre/corequisites are designated as PRE/COREQ
If a course has a prerequisite or corequisite, students will not be able to register in the course unless those requirements are in progress or have been met. Students can check the Course Description section of the current catalog or talk to their Student Success Advisors if they have questions about specific requisites.
Credit Enrollment Limits
The number of credits a student should enroll in depends on many of these factors as well as on the type and level of difficulty of classes in which they intend to enroll. For some students, 15 credits could be considered a full load, while others may be able to successfully complete more credits a semester. Registering for too many credits may result in lower performance.
- Students who want to register for more than 20 credits during a fall or spring semester will need the approval of their Student Success Advisor.
- Students who want to register for more than 10 credits in the summer semester will need the approval of their Student Success Advisor.
Hybrid and Online Courses
A hybrid course has a mix of face-to-face, traditional class meetings and online sessions delivered through an easy-to-use learning management system known as Blackboard. A significant portion of coursework and learning takes place online, thus reducing classroom time and emphasizing student demonstration of course objectives. Students should refer to the course syllabus or contact the instructor to learn more about the hybrid aspect of a specific course. Sections of courses that are being taught as hybrid are designated in Student Planning with an "H" at the end of the section number (e.g. ENGL-101-001H).
An online course takes place entirely in a web-based environment with electronically facilitated contact with the instructor and other students. Students are not expected to come to a physical location except to take proctored exams when requested by their instructors. Students at a significant distance from CWI facilities may arrange proctored exams at approved locations in their own communities. Sections of courses that are being taught online are designated in Student Planning with a "W" at the end of the section number (e.g. ENGL-101-001W).
Online learning may be the perfect solution for students who are comfortable using the Internet and a computer, are self-directed and focused on their educational goals, can manage their time well, and can keep their schedule organized. CWI online courses are delivered through Blackboard, providing students a convenient solution for completing classes.
The College of Western Idaho recognizes and advocates the critical need for computer literacy. Basic computer literacy at CWI is defined as a demonstrated ability to use technology to access, manipulate, evaluate, use, and present information. Students who do not have a confident ability to access and provide information via the Internet and email and to use word processing, spreadsheet, and presentation applications are encouraged to take advantage of college resources that support and develop these skills. Resources include:
- Skill development workshops (schedule varies - see the Student Workshops web page for more information)
- Information Technology Application Management (ITAM) courses for 1 credit or 3 credits
Dropping a Course
Dropping a course (or withdrawal) is the process of officially removing yourself from one or more of the courses you have registered for during any given term. The impacts of withdrawing from courses depend on when it is done; a description of the effects of withdrawing before and after the census date for each term can be found below.
Dropping Courses Before the Term Census Date
Students may drop any or all courses that are a full semester in length through the census date (the tenth day of instruction for fall and spring semesters and the fifth day of instruction for the summer semester). Official deadlines are published in the academic calendar for each semester.
Students dropping courses prior to the census date are entitled to a 100% refund of tuition and fees. Students who have signed Tuition and Fee Payment Plans are entitled to a 100% refund of tuition and fees, less the administrative fees associated with their payment plans. A dropped course does not generate a permanent academic transcript record.
Important: All class drops must be officially recorded by the College using either the online registration system or by completing a Withdrawal Form and submitting it to any One Stop Student Services location. Students MUST drop classes in one of these two ways in order to be eligible for a refund of tuition and fees. Classes may NOT be dropped by telephone or email. Failing to drop using one of the official methods may result in an outstanding debt to the College that may be sent to a collection agency for recovery as well as a permanent academic transcript record with a failing grade.
Dropping Courses After the Term Census Date (Withdrawal)
Once the census date has passed, students may withdraw from individual courses or completely withdraw from all courses that are a full semester in length until 75 percent of the course meetings have elapsed (Friday of the twelfth week of class for fall and spring semesters or Friday of the sixth week of class for the summer semester). Official deadlines are published in the academic calendar for each semester.
Students who withdraw from courses after the census date are NOT entitled to a refund of tuition and fees; the full balance owed remains due and payable to the College of Western Idaho (CWI). Failure to make payment for balances owed may result in outstanding debts being sent to collections for recovery.
A withdrawn course generates a permanent academic transcript record with a grade of W, but does not impact the GPA.
Withdrawing from one or more courses or completely withdrawing from the College may affect a student’s financial aid or veterans benefits. Students should meet with their Student Success Advisor prior to withdrawing when possible.
Important: No course may be withdrawn from after 75 percent of the course or 12 weeks of the term has elapsed, whichever is earlier. Once 75 percent of the course has elapsed, students are responsible for the grades earned in their courses as determined by their instructors. The final grade assigned by the course instructor will become part of the student’s permanent academic record.
Incapacitated Student Withdrawal
When a College official is made aware that a currently enrolled student has become incapacitated due to injury or illness, the Registrar may initiate a complete withdrawal on the student’s behalf with sufficient documentation.