Financial Aid
CWI helps connect students to financial aid from federal, state, institutional, and external sources of funding. Financial aid application assistance and services are available at any of the CWI One Stop Student Services locations throughout the Treasure Valley.
Applying for Federal Financial Aid
Students applying for federal financial aid must be working toward completion of an eligible degree or certificate at CWI. Only courses that are required for a student's degree or certificate may be covered by federal financial aid. Completing an application for admission as soon as possible will help expedite the financial aid application process. In addition to federal student aid, the Financial Aid Office coordinates and distributes aid from the State of Idaho, CWI Foundation, and other sources.
Free Application for Federal Student Aid (FAFSA)
All students should complete the Free Application for Federal Student Aid (FAFSA) online at www.studentaid.gov. CWI’s Federal School Code is 042118. Continuing students should reapply each academic year by completing a FAFSA online; the application is normally available by October 1 of each year.
After completing the FAFSA and all documentation requirements, students will receive an email directing them to their offer letter in myCWI. The offer letter will contain the Cost of Attendance, the Student Aid Index, and the financial aid for which a student is eligible.
Students can accept, reject, or reduce aid amounts in myCWI. Students accepting any offer of financial aid from CWI agree to accept and fulfill all of the terms and conditions set by federal, state, and college regulations/policies as described in the Financial Aid Terms and Conditions.
Eligibility
Three components are used to determine eligibility for federal financial aid: Cost of Attendance (COA), Student Aid Index (SAI), and Financial Need.
- Cost of Attendance (COA)
The COA is constructed using averages for CWI’s student population and may include some or all of the following: tuition, fees, books and supplies, room and board, transportation, dependent care expenses (if applicable), loan origination fees (if applicable), required licensure fees, and personal expenses.
A student’s COA takes into consideration their permanent address (state of residency), housing plans while in school, and enrollment status (the number of credits enrolled in each semester). CWI uses standardized amounts or calculations for each of these items and customizes each student’s COA according to the factors described above. - Student Aid Index (SAI)
A student’s SAI is computed by the U.S. Department of Education using the information provided on the Free Application for Federal Student Aid (FAFSA) and appears on the FAFSA Submission Summary (FSS). The FSS is available to the student after completion of the FAFSA. A student’s SAI may not reflect actual out-of-pocket expenses; it is a mathematical tool based on a standardized formula used by the U.S. Department of Education to calculate a student's financial aid eligibility. - Financial Need
A student’s financial need is determined by subtracting SAI from COA.
Example:- Cost of Attendance (COA) is $13,900
- Student Aid Index (SAI) is $ 1,000
- Financial Need is $13,900 - $1,000 = $12,900
The Net Price Calculator is a resource for students and parents that can provide a preliminary estimate of federal, state, and institutional aid eligibility. It can be used to help families gauge how much aid the student may be offered and to make arrangements to cover the remaining cost of attendance.
Special Circumstances
In some cases, the FAFSA does not adequately reflect a family’s current situation due to special circumstances such as death, divorce or separation, disability, unusually high medical expenses paid out of pocket, reduction of income, loss of employment, etc. If a student or a student’s parents have experienced any of these situations, students can reach out to the Financial Aid Office about the possibility of filing a Special Circumstances Appeal.
Types of Financial Aid Available
Most CWI students receive some combination of grants, scholarships, work-study, and/or student loans. The types and amounts of aid received may depend on financial need determined by the FAFSA. Once a FAFSA is submitted and completed, students are considered for all types of federal financial aid for which they are eligible. A student may accept, reduce, or reject any type of financial aid offered other than the Pell Grant, which is automatically accepted on the student's behalf.
Important: Eligibility for most financial aid awards and award amounts is determined in part by enrollment status. Awards are adjusted or prorated according to the rules for each award at the start of each semester. Financial aid applicants should always register for classes as early as possible in order to allow for adequate time to make adjustments.
Federal Grants
Grants are awards that do not have to be repaid under most circumstances. Not all students are eligible for need-based grants.
There are two different types of federal grants available at CWI: Federal Pell Grant and the Federal Supplemental Educational Opportunity Grant (FSEOG). Pell Grant eligibility is determined by the Student Aid Index (SAI) as calculated on the FAFSA. The FSEOG may also be available for Pell eligible students, on a first-come, first-serve basis.
Scholarships
Scholarships may be based on academic achievement, programs of study, specific skills, talents, abilities, and/or interests. They may or may not have a financial need requirement. Like grants, scholarships do not have to be repaid under most circumstances.
There are scholarship opportunities available through CWI, CWI Foundation, service clubs, companies, or other organizations connected to our CWI Scholarships Application. Scholarship deadlines and criteria vary. Students must be accepted at CWI in order to apply.
Residents of the State of Idaho may also be eligible for a variety of scholarships or grants. All Idaho residents should complete the FAFSA application and apply for Idaho scholarships through the Next Steps Idaho.
Work-Study
Work-study is an award that allows students to earn wages through employment opportunities on and off-campus. If eligible for work-study, a student can work part-time (up to 19 hours a week). Additional information can be found on the Work-Study webpage.
Student Loans
Student loans are borrowed funds that must be repaid with interest. Both need-based and non-need-based are available to CWI students and their parents. By accepting and completing the requirements to receive a Federal Student Loan or Parent PLUS loan, a student understands that loan information is submitted to the National Student Loan Data System (NSLDS) which is a system accessible by guaranty agencies, lenders, and schools determined to be authorized users.
Important: Before accepting a student loan, consider the amount that is required to be repaid. CWI recommends reading the U.S. Department of Education’s publication, Federal Student Loans: Basics for Students.
Financial Aid Disbursements
Accepted financial aid for which all requirements have been met will initially be released to a student's account on the census date each semester. If financial aid funds exceed the amount owed to CWI, a refund will be made available to the student after the census date. Courses not extending the entire length of the semester may have different census dates; see the Academic Calendar for relevant dates.
When a student registers for classes, the student’s account is charged for tuition, fees, and special course fees (if any). Students with a potential credit balance due to estimated financial aid can purchase books at the campus bookstore prior to the start of the semester. Charges for books are added to the student account and deducted from the credit balance before refund.
Important: Some financial aid funds will be locked each semester on the census day (tenth day of instruction, fifth day of instruction in the summer) prior to the processing of any refunds. Be sure to add/drop any classes necessary as early as possible each semester. Other conditions may also exist which may change the date of disbursement and or/refund.
Academic Engagement
Academic Engagement for each course is verified by instructors at the beginning of each semester for each student. To avoid being administratively dropped from a class, a student must establish a record of academic engagement (attendance and/or participation) by the course census date. Students who fail to establish this will be dropped from courses, and aid will be adjusted accordingly.
Refunds
Financial aid funds are disbursed to the student's CWI account first to pay direct institutional costs: tuition, fees, and other institutional charges such as bookstore charges. If the amount owed to CWI is more than financial aid funds, payment or satisfactory payment arrangements are expected by the payment due date published in the academic calendar each semester. If financial aid funds exceed the amount owed to CWI, a refund (referred to as a credit balance) will be issued to the student.
Returning Financial Aid
A student has the right to cancel all or a portion of their accepted student loan(s) within 14 days from the disbursement date. The loan funds can be returned to a CWI One Stop Student Services location.
Withdrawals
Federal regulations require that students receiving federal financial aid may be required to repay federal financial aid funds if they drop, completely withdraw, fail to earn a passing grade from all classes during any semester, or fail to complete the enrollment period for which they were registered.
If a student must drop before the census date:
Classes may be dropped any time prior to a semester's census date (see the Academic Calendar for specific dates) for a full refund of tuition and fees; financial aid will be adjusted to a student’s enrollment status as of that day. Courses not extending through the entire semester may have different census dates, and financial aid may be adjusted for these courses when a student fails to begin attendance or cannot progress to the next course based on performance in a prerequisite course.
If a student must drop a class after the census date:
Withdrawing from a class after the course's census date will result in a W grade. An accumulation of W grades may result in a student not meeting the Satisfactory Academic Progress standards. A student not meeting these standards may be placed on financial aid Suspension. Please refer to the Standards of Satisfactory Academic Progress section of the catalog for more information.
If a student completely withdraws or fails to complete a semester:
A complete withdrawal, unsatisfactory grades in all courses, or failing to attend the full period of enrollment may result in a return of federal funds on a student's behalf. The student may be required to repay some or all of the received financial aid. A student will receive notification once the withdrawal process and evaluation of aid earned have been completed. If a student fails to officially withdraw, CWI will determine a student’s last date of attendance and may use that date or the midpoint of the enrollment period to calculate the amount of financial aid earned.
Please carefully read any correspondence received in reference to the withdrawal process and evaluation of aid earned. CWI may be required to report overpayments of federal grants to the U.S. Department of Education’s Collection Unit if no repayment arrangements are made within 45 days of being notified.